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Purchase procedures is a global term to
refer to all procedures undertaken within CERN, either by the divisions
themselves or by the Purchasing Services , in order to purchase goods
or services from outside CERN.
Purchase procedures include:
- Divisional requests
provides general information (references, dates, amount) and detailed
data about organization units, managers, allocation on Budget codes,
Activity codes.
- Market Surveys
provides general information (reference, dates, amount) and detailed
data about organization units, managers, activity codes, options, budget
codes, qualification criteria, steps, firms contacted.
- Price Enquiries
provides, for a Price Enquiry, general information (reference, dates,
amount) and detailed data about division/groups, managers, budget codes,
goods and services, specific conditions, steps, firms contacted, all
offers.
- Invitations to Tender
provides, for a Call for Tender, general information (reference,
dates, amount) and detailed data about division/groups, managers, budget
codes, goods and services, specific conditions, steps, firms contacted,
all offers.
- Contracts
provides general information (reference, dates, amount) and detailed
data about organization units, managers, activity codes, options, budget
codes, qualification criteria, steps, firms contacted.
All purchase procedures follow pre-defined steps.
As an example, a Market Survey is first created, then dispatched to the
suppliers etc .. CFU keeps track of all dated steps for a complete monitoring
of the Purchase Procedure history.
During the lifecycle of a purchase procedure, a number
of persons play on or several roles. Examples of these roles are
the technical and commercial responsibles of a market survey, a contract
manager etc ...
TUOVI is the
Web Document Management Server component of CFU.
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