The folder system option is used in the back office interface and should be considered as an internal communication mean between HR Recruitment Service and divisional users.

Folders system is used to propagate applications for a given vacancy or selection committee to divisional users.

It is also used to make a division's pre-selection of candidates.

Once HR Division has received and filtered all valid applications for a given vacancy or selection committee, all applications are copied in a "folder" along with all the candidate's details: application form, CV, copies of diplomas, letters of reference etc. This folder is then passed to the divisional users concerned. Note that a folder may be splitted or copied (as shown on the schema on the right) given the needs.

Divisional users may view the folder content, search for candidates using CERN specific reports, have a look at any candidate's details and also share access to it with other divisional reviewers or leave comments and selection decisions if they are given the privilege.

Once finished, any user may close and return the folder to the owner who originally gave him access to it. Finally the folder goes back to HR division with all comments and selection decisions.