AIS Applications



PPT - Online Help


PPT OVERVIEW

The PPT screen is divided into two parts. On the left handside, you can find the different hierarchical tree structures with which to view the data, and on the right handside you see the work units associated with the tree structures.

By selecting the workunit view function of PPT, the user will be able to view workunits via the Breakdown structure drill-down menu:

  • Work Breakdown Tree Structure (primary breakdown structure)
    A deliverable-oriented grouping of project elements that organizes and defines the total work scope of the project.
  • Project Breakdown Tree Structure (LHC hardware baseline)
    This information has not been filled in consistently and thus is not very useful for the time being.

The next three breakdown structures are derived from the budget codes and hence groups/divisions will not appear un the structure if their workunits do not have a budget code defined.
  • Program Project Activity Tree structure (budget code based)
  • Organic Breakdown Tree Structure (budget code based)
  • Financial Project Breakdown Tree Structure (budget code based)

Nodes of the tree can be expanded or collapsed by using the dedicated icons (plus and minus sign), and the workunits associated with that node can be obtained by clicking on the name of the node.

Furthermore, you can use the top four icons that allow you to do the following:

to collapse the current node.

 to expand the current node

to make the current node the new top of the tree

to reset the tree to its inital state

Once a node has been selected the data associated can be viewed in different ways depending on the choice selected via the 'View options' pull-down menu:

  • Short view (default value) gives basic details and dates
  • Long view gives more details with information about the material resources, financial resources, human resources and deliverables
  • Gantt view gives the gantt chart view of the selection

Status of the workunit is represented via these various icons:
  • Draft (Work units before baselining)
  • Proposed (Awaiting approval)
  • Planned (Approved)
  • Active ( Current date is between start and end date of the work unit)
  • Completed (All deliverables of a work unit are achieved)
  • Cancelled
More information on the work units is available under the 'Long view'
  • resources under the material budget (contracts, stores, travel, etc...)
  • personnel resources represented in person weeks. (blue for staff, yellow for other)
  • deliverables
    For more information

Search Form:

: this icon will allow you to perform a search on Workunits via dates, contracts, budget codes or holders. The search form should be used in the context of the active node in the tree browser. Click again on the button to make the search screen disappear.
Extra tabs

Cashflow

The Cashflow data is issued from contracts and shows the planned value in KChf. Drill down to the node of the tree required and select the year (default is the current year) to view the total in KChf for the values selected.


(click on image)

Staff Plan

The Staff Plan is intended to give the amount of man years needed for the project. Drill down to the node of the tree required and select the year (default is the current year) to view the number of person weeks for the values selected.


(click on image)

Metrics
Shows the aspects of the data such as the distribution of workunits overtime, duration of workunit, deliverables and budget codes per workunit.

EVM Summaries

The EVM summaries are intended to give a view of the situation of the project in terms of Earned Value Methodology metrics.

This view can be selected based on

  • Work Breakdown Structure
  • Organic Breakdowwn Structure
  • Project Breakdown Structure
  • PPA Breakdown structure
  • Contracts

If the WBS view is selected the Planned Value, Earned Value and Schedule Variance is shown for the Start To Date and At Completion.
For the other views Actual Cost and the Cost Variance is also shown.


(click on image)

If the Organisation by BC view is selected, you can still view the results by 'LHC budget codes, special contributions, other budget codes or IES'

The main difference is at the level of the 'budget at complete' which would only include the budget codes for LHC activities when selecting the filter 'GCH budget codes'.