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FAQ - Frequently Asked Questions
3. Questions on how the supervisor is to validate the skills of persons he supervises (EDH document)
2.4. I have not been able to find exactly the skill that I would like to enter because although I have found the appropriate “skill” (level 2), I cannot find a suitable “specialization” (level 3). What should I do?J
2.20. If I enter all the specialisations that I possess in a single skill (e.g. in metrology), I have already entered 10 and therefore am not entitled to enter other specialisations in other skills or fields. What should I do?
3. Questions on how the supervisor is to validate the skills of a person he supervises (EDH document)
1. General questions
The new CERN Management, and in particular its CFO, regards the absence of a Skills and Talents Inventory as a particularly serious shortcoming, which has resulted in this project being given a high priority.
1.3. In order for the Skills and Talents Inventory (STI) to bear fruit, should not the rules governing internal mobility at CERN be revised?
Clearly, for the Skills and Talents Inventory (STI) to bear fruit, the rules which have governed internal mobility to date should be made more flexible so that internal mobility can regain its dynamic. The CERN Management is currently working on that.
1.4. Is there any risk that one of the people I supervise or I myself could be transferred to another unit against my will ?
The purpose of the Skills and Talents Inventory (STI) is to make optimum use of the skills that exist at CERN and to create internal career opportunities. In cases where there is a demonstrable manpower need, the Departments, with the HR Department's assistance, will be able to search in the STI for the staff members with the skills profile for the post. The list of persons thereby identified will be only the first stage in the internal mobility process. If a suitable person is subsequently identified, a decision will have to be taken with priority being given to the interests of CERN over those of individual Departments. In any event, an internal mobility transfer can be fully successful only if the interest of the Organization and that of the person concerned correspond.
Yes, the PEPSI Project (CERN - PE Personal Skills Inventory) was launched in 1989. At that time, as workflow technology did not exist, information on skills had to be collected on paper forms which resulted in a lengthy data-collating period. So the inventory was a one-off process and few skills entries were updated. Furthermore PEPSI didn’t include a pre-determined skills model, which made it much more difficult to use the data.
The Skills and Talents Inventory (STI) concerns skills, whereas MAPS concerns annual objectives, performance appraisal and advancement proposals. People with comparable skills may have very different performances, for which there are many possible reasons. Therefore the skill is not the only determining factor in an individual’s performance. In any case, there will be no direct link between the skills recorded in the STI and advancement proposals.
In the STI project, a “skill" means the capacity to apply
an integrated set of abilities, knowledge, perceptions and attitudes
allowing an individual to deal with a series of life situations. A
skill is acquired through experience and/or education and training.
The first phase of the project concerns the technical and administrative
skills which enable people to perform a specific function or task.
1.9. The skills model seems to me to be not very well balanced: in particular the breakdown of physics skills does not seem as detailed as you would expect for a physics laboratory.
Some fields shown in the skills model are bound to be more detailed
than others bearing in mind that the purpose of the model is to cover
all the various skills that are relevant to CERN now and for the future
and not to indicate the relative importance of each field by the level
of detail into which it is broken down. Thus, for instance, it will
be seen that Cryogenics or Vacuum are broken down into more sub-headings
in the model than Mathematics or Chemistry.
2. Questions relating to the entering of skills data into the EDH document
2.1. I am invited to enter my own skills in the inventory. Is this compulsory? What exactly must I do?
All CERN staff members are required to enter their skills into the
Skills and Talents Inventory (STI).
There are three possible ways to find your specialisation : either
by trawling through the skills model headings on the Web page, or by
a key word search or by printing out/consulting the pdf version of
the model .
Additional explanations on this can be found in the quick
2.3. I am a physicist/an engineer/a technician and I also possess skills in other domains. May I/should I enter them?
Skills entries should not be limited to your main field of activity and you should search the entire model. You are therefore invited not only to enter your skills in your main field of activity but also in other fields such as informatics, electronics and administration, provided that you bear in mind that they must form part of your main skills and that your current supervisor will have to be able to validate them personally or through other colleagues or a previous supervisor.
2.4. I have not been able to find exactly the skill that I would like to enter because, although I have found the appropriate “skill” (level 2), I cannot find a corresponding “specialisation” (level 3). What should I do?
In this case, choose the specialisation field "Other" under
the appropriate “Skill” and provide details of the skill
in the "Details" field. This will help us to improve the
model for the next version.
2.5. I have found the skill that I was looking for and I would like to specify that my skill relates, for instance, exclusively to the “design” to “prototyping” phases. How can I do this?
In this case, provide details of the various phases, which are particular important for specifying your skill, in the “Details” field.
2.6. I have found the skill that I was looking for but I would like to specify that my skill relates, for instance, exclusively to product X or software Y. How can I do this?
In such cases, give details of product X or software Y in the "Details" field. This is a particularly useful indication of the specific nature of your skill.
2.7. I am hesitating over what level of expertise to indicate. Is there any further information available for me to consult?
To ensure maximum objectivity, you should evaluate your level of expertise
on the basis of the generic levels defined below. Please note that
your level of expertise is not automatically linked to the number of
years' experience that you have in the field concerned.
Your supervisor may amend the list of specialisations that you have entered, particuarly if he thinks that you have omitted one or more specialisations or that you have entered one or more specialisations which he does not consider form part of your main skills. As EDH is not intended as a substitute for communication, it is desirable that he discusses this with you. However, if you cannot agree, it will be up to him to decide what should be entered.
2.9. What will happen if my supervisor does not agree to the level of expertise that I have entered for one or more skills?
Your supervisor, who is in a position to take a much broader view, may adjust the level of expertise you have entered upwards if he considers that you have underestimated your level or downwards in the opposite case. As EDH is not intended as a substitute for communication, it is desirable that he discusses this with you. However, if you cannot agree, it will be up to him to decide which level to enter.
2.10. I am not convinced that my current supervisor will be in a position to validate the skill that I should like to enter. What should I do?
First and foremost, talk to your supervisor about it. As you will see from the instructions to your supervisor, the latter has a certain amount of latitude in validating your skills.
2.11. I should like to enter more than 10 specialisations but there is no scope for entering more in the EDH document. Why?
In order to keep the system light and to ensure that the inventory contains the most useful possible information, you are requested to enter only your main skills, i.e. those that you consider the most relevant to CERN now and for the future. This is why you are invited to enter a maximum of 10 specialisations.
2.12. If I so wish, I can also enter a “skills aspiration”. i.e. a skill that I might like to acquire or develop. What is the purpose of this?
If you wish, you can use the EDH document to indicate a “skill” (level
2) selected from the skills model that you might like to acquire or
develop. Unlike specialisations entries, you must select the skill
you would like to acquire from the skills level (level 2) to ensure
that it is sufficiently broadly based.
The first phase of the CERN Skills and Talents Inventory (STI) relates exclusively to technical and administrative skills.
2.14. I have already completed and sent off my EDH document but I would like to make changes to it. Is this possible?
You have several possibilities:
2.15. I am not a CERN staff member (I am a Fellow/Associate/User, etc.). Must I contribute to the Skills and Talents Inventory (STI)?
The first phase of STI is limited to the Organization’s staff members. It is planned to examine the possibility of including other categories of personnel at a later stage.
No. The order in which you enter your specialisations is of no importance. A specialisation is deemed to carry the same weight in a person’s skills base whether it is listed first or last.
Your supervisor is the person registered as such in the OracleHR / EDH databases provided that he is at least a section leader. If not, your supervisor is your supervisor' supervisor for STI purposes (and so forth if necessary).
2.18. I have, for instance, five months’ or two years and eleven months’ experience in a given specialisation. How many years’ experience should I enter?
If you have less than six months’ experience: indicate 0 years;
if you have six months’ or over six months’ experience:
indicate 1 year.
2.19. I have been using a specialisation for 5 years but only once a year. How many years’ experience should I enter?
2.20. If I enter all the specialisations that I possess in a single skill (e.g. in metrology), I have already entered 10 and therefore am not entitled to indicate other specialisations in other skills or fields. What should I do?
If you consider that the specialisations you possess in skills or fields other than, for instance, metrology also form part of your main skills (i.e. those that seem most relevant to CERN today and for the future), it would be preferable to indicate less than 10 specialisations in metrology in order to leave room for the specialisations that you possess in other skills or fields.
Of course: you can either
2.22. My supervisor is away at the moment. Should I await his return before sending the EDH document ? If I send the EDH document, will it be routed to someone else?
You can send the EDH document which will await the return of your supervisor without a time limit and you need therefore have no fears of it being routed to anyone else.
2.23. I saved yesterday an EDH document with some specialisations. Today, I would like to continue this work but all saved specialisations have disappeared. What is happening?
You have probably created a new empty EDH document instead of completing the existing EDH document. To find the existing document you have created yesterday, follow this link.
One of the objectives of the STI project is to inventory the skills that CERN is going to lose. In this context, as your contribution is extremely important for the project, you are required to fill in the EDH document although you will be leaving CERN soon. In the same spirit, if you are in progressive retirement, the STI team would appreciate if you could also fill in the EDH document.
3. Questions on how the supervisor validates the skills of a person he supervises (EDH document)
3.1. What precisely do I have to do when I am invited to validate the EDH document containing the skills inventory of one of the people I supervise?
You will be asked to validate the main technical and/or administrative
skills entered in the skills inventory in EDH by the person you supervise.
3.2. In my view, one of the people I supervise has incorrectly evaluated his level of expertise for one or more skills. What should I do?
You can change the levels of expertise entered as well as any other
3.3. In my view, one of the people I supervise has omitted to mention one or more skills. What should I do?
You can add the omitted specialisations.
3.4. In my view, one of the people I supervise has entered one or more skills that are not part of his main skills. What should I do?
You may delete the specialisations which you do not consider form
part of his main skills.
3.5. One of the people I supervise has entered one or more skills that I am not in a position to validate. What should I do?You can validate these skills if you have a good knowledge of the previous career of the person you supervise even if he previously worked in a different field from yours. Naturally, in such a case, it will be more difficult for you to assess the level of expertise and you can then contact other colleagues or a previous supervisor to assist you in this area.
You can also validate these skills after having obtained confirmation from other colleagues or from a previous supervisor.
Thirdly, you can validate these skills if the person you supervise is able to produce certificates or diplomas attesting to completion of training courses for the skills concerned.
If this is not the case, you must delete the skills indicated.
You are requested, on the person’s behalf, to enter his main technical and/or administrative skills into the EDH document provided that you are in a position to validate them. You must also tick the standard EDH box “The person has already signed on paper”, failing which the EDH document will be routed to your supervisor for signature.
4. Questions on who can consult the Skills and Talents Inventory (HRT tool)
You can consult the latest version of your skills inventory in EDH
whenever you wish.
4.4. Will there be access to the field “Details” in which people are entitled to describe their specialisations in greater detail in their own words?
If your question is not listed above, please contact
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